Introduction to issue themes
You may wish to have a special theme (or more than one) for a particular issue. Examples might include ‘Christmas’, ‘Weddings’ or ‘Education’.
Setting up themes in MagManager helps you to plan. It also helps with your renewals, as MagManager can identify your clients who booked the last time you ran the same theme.
1. Setting up issue themes
Step 1 - Go to the main Settings page.
Step 2 - Under Publications & Bookings > Select Issue Themes.
Step 3 - Click the green Add Theme button to create a new theme.
Step 4 - Add the Name of your theme.
Step 5 - The Enabled tick box should be checked.
Step 6 - Click Save.
2. Assigning a theme to an issue
The themes are added to each issue of the publication.
Step 1 - Go to the main Settings page.
Step 2 - Under Publications & Bookings > Select Publications.
Step 3 - Select the publication name you wish to add the themes to.
Step 4 - Locate the issue you wish to add the theme to and click the edit (pen) icon.
Step 5 - Under the Themes heading click in the box and select one or more of the themes from the list.
(Themes must be created first in order to appear in the box for selection).
Step 6 - Click in the same place, which now shows as a save (disk) icon, to save the changes.
TIP: You could search for all December issues and set all of them, past and future, with the issue theme ‘Christmas’. This will help with your Christmas renewals.
3. Using issue themes in renewals
You can search for renewal bookings based on the issue theme.
Step 1 - Click Renewals on the top navigation bar
Step 2 - When you have a list of potential renewals, filter the list by Score.
Step 3 - Select the 17 from the drop-down list to identify "Booked in Previous Themed issue, NOT in this issue - No Future bookings.
Step 4 - Select 16 to identify "Booked in Previous Themed issue, NOT in this issue - Has Future Bookings".
Step 5 - Type ‘themed’ in the search box. This will locate renewals which are "Booked in Previous Themed issue, NOT in this issue".
NOTE: You can only search for renewals by issue theme if the issue theme has been previously used before now.
4. Adding a theme to a booking
You can add details of the theme to a booking.
Step 1 - To do that choose a theme from the drop-down menu when adding a new booking.
Note: the drop-down box will only appear if a theme has been assigned to the issue you are booking.
5. Including a theme on the booking confirmation & Invoice
When the theme information has been added to a booking. The booking confirmation email & Invoice automatically includes details of the theme along side the advert size booked.
6. Identifying theme bookings on the flatplan
Step 1 - Open the flat plan.
Step 2 - Click the Select Theme drop-down menu in the sidebar and choose the theme.
Sep 3 - Adverts booked into the selected theme will appear on the flatplan and sidebar with a red box around them. Making them easy to identify, should you need to place them all on a specific range of pages in the publication.
Region markers can be used to identify a range of pages on the flatplan, see the notes How to add region markers to the flat plan for more details.
